AGNR Groups

Web Groups for the College of Agriculture &
Natural Resources and Affiliates

Event

Events are used to describe or announce organized events and occasions (such as banquets) as well as calendar events (such as last day to drop classes). Depending on how they are categorized, they will show up in different listings throughout the site. Any content that is associated with a time, date, or schedule may be safely entered as an Event.

It is acceptable to publicize an upcoming event by writing a News Story about it, but a corresponding Event should always be created! Since we don't want a lot of duplicate content on our website, writing News articles about Events should be reserved for only the biggest of events.

 

At left is a list of events as appearing on the homepage of the IAA department site. At right is the full view of one of these events.

How to Create an Event

Select Add Event in the toolbar. For more help creating new content, see "Creating Content." Fill in the following fields on the edit form.

Title

The title field is mandatory in this and most all content types. It will display at the top of the page and in listings.

Title text field

Event Series

If the event is part of a series or a larger event, it can be entered here. This field is optional. Some scenarios in which the Event Series is useful:

  • A large festival with many attractions — each attraction can be an event, and the name of the festival the series
  • A lecture series — Each lecture can be an event, and they will all be gathered together under the name of the series

This field is an auto-suggest field similar to a "Tags" field (you can identify the auto-suggest functionality by the circle icon in the right side of the text box). To enter an event series, just begin to type its name in the field. If the series already exists in the database, Drupal will suggest it in a dropdown menu. If it is a new series, Drupal will create it when you save the page.

Autocomplete text field for Event Series

Event Type

The event type is an optional way to categorize events. When a visitor views an event, they can click on the event type to see more events of the same type. You can select a maximum of 4 values for this field.

Main and Academic Department Sites Only: One of the options is Academic calendar.

Checklist of event types

Organization/Sponsor

This is where to acknowledge a collaborating organization, a financial sponsor, or a parent organization. Do not include your own organization (that is, if you are posting this on a department website, don't name your own department in this field).

event sponsor text field

Presenter

For events such as lectures or performances, this field gives credit to the person or group who will be on stage. It is also appropriate to name facilitators (of meetings, for example) here.

Presenter text field

Intended Audience

The available options vary from site to site, but in general, the "Intended Audience" field helps limit where and to whom the event will be displayed. For example, on the main or academics site, choosing "Prospective students" will ensure that the event shows up in the listing on the Prospective Students page.

If you don't select anything, Drupal will assume the event is of interest to "Everyone" and show it on site homepages and other selected calendars.

On the Extension site, the Intended Audience field is replaced by the "Feature On" field.

Checklist for different intended audiences, including Agsploration, faculty, general public, and more

When

"When" is a mandatory field for the event date and time.

If there is no specific time, check the "All Day Event" box.

If there is a specific start time, but no specific end time, uncheck the "Show End Date" box.

When field with option for all day, show end date, and dropdown menus for month, day, year, and time

Where and Address

The "Where" field is a text field to put an easily recognizable location name (for example, UMD main campus or Maryland State Fairgrounds).

For more details, to help people find the event, use the Address fields.

Where field and address field with subfields for state, zip, country, etc.

Main Image

Use the image field to upload an image from your hard drive or choose one that's already on the website (for more help using Images, see the Cheat Sheets page).

The image, if one is chosen, will appear at the top of your event page, as shown at right. This is a good way to embed pre-designed invitations or flyers into the event listing. However, just because you have uploaded an image with all the event details doesn't mean you can ignore all the other fields. To keep our site accessible for users with visual disabilities, we must also put the information in text form.

Main Image upload field
Screenshot of an Event with main image at top

Description/Notes

Put additional text (can be formatted with links and styles) about the event here. You have as much space as you want, but try not to duplicate information that can be found elsewhere in the listing.

Avoid putting large images in the description field, as that tends to break the formatting of the page. The "Image" field (described above) is a better option.

Large text field for description/notes

Link

If there is an external website with more information, put its address here. The address should begin with http://

A handy trick is to use this field to link to a registration form. You can create registration forms using the Webform option.

Related Files

File attachment is another way to provide additional information about the event. You may wish to add a program or registration forms.

Adding a file is a 2-step process.

  1. Upload the file from your computer using the upload field (on some sites, you may also have the option to browse the server)
  2. After the file is uploaded, a "Description" field will appear. If you type a description (or title) Drupal will display that on the page instead of the filename.

Attached files are displayed by default, but if you want to hide them (you might if you want to embed a link somewhere in your description text instead), you may uncheck the "Display" checkbox.

Related files upload field